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Top 6 Benefits of MS SharePoint Services for Document Management

Top 6 Benefits of MS SharePoint Services for Document Management

Despite being launched by Microsoft as a web development platform, SharePoint is widely used by enterprises to manage their records, documents and content. The latest version of SharePoint also comes with a set of innovative features that enable businesses to work with distributed teams. An organization can use these features to build websites and intranet sites to completely manage documents and share information with the members of its distribute team, along with generating a variety of reports to facilitate decision makers. If you are yet to migrate to SharePoint 2013, it is time to understand some of the significant benefits of MS SharePoint Services for document management.

6 Reasons Why Microsoft SharePoint Services for Document Management

1) Improved Productivity of Team: SharePoint 2013 comes with a set of simple yet effective collaborative tools to connect all members of a distributed team. These features also enable users to access required information and business resources at once. Along with organizing documents and getting important notification, the users can further use the collaborative tools to coordinate calendars and build team workspaces. The platform also comes with innovative features to create wikis and blogs. At the same time, the offline synchronization capabilities make it easier for users to access information on their mobile devices.

2) Easy to Maintain Content Integrity: While adding, updating and modifying documents professional find it a daunting task to maintain the integrity of content. The enhanced document management features of SharePoint make it simpler for users to maintain the integrity of content and documents stored on team sites. In addition to seeing revisions to documents and restoring the previous versions, a user also has option to activate relevant document checking options before editing the content. The document-level and item-level security features further contribute towards maintaining integrity of document.

3) Quick and Simple Navigation: Each user wants to access the information he needs in an instant. It is also essential for a content management system to allow users to navigate the team sites at their own pace. The Windows SharePoint Services 3.0 comes with improved menus and views. The features make it simpler for users to navigate among and within SharePoint sites. At the same time, they also have option to integrate the productivity tools in Microsoft Office system to access the document more quickly. While working within Microsoft Office system files, they can still access the SharePoint features to create sites along with adding, editing and modifying documents.

4) Customized Solutions to Boost Business Processes: Most organizations opt for content management systems that can be customized according to their business processes and specific needs. The simple and easy-to-use features of SharePoint enable enterprises to seamlessly migrate to the new platform. At the same time, an enterprise also has option to deploy custom Windows SharePoint Services by using a set of application templates. As the application templates are designed to perform specific tasks and complement particular business processes, the customized solution can be developed and deployed without requiring any extra time.

5) Easy Storage and Recovery of Documents: Microsoft has further designed Windows SharePoint Services with improved features to store and retrieve the documents and business data. The document management system is designed with features lie custom metadata, version history, check-in or check-out functionality, and customizable views. Also, it includes a completely revamped recycle bin functionality that enables users to recover the content easily, along with optimizing backup and restoration.

6) Complete Security for Business Information: While enabling its employees to access business information at their own pace, an organization must optimize the security of information resources. The administrative controls provided by Windows SharePoint Service help enterprises in securing their information without investing additional funds. The features further reduce the complexity associated with site management, provisioning and support. Along with setting permission at document or item level, an organization can use the features to manage storage limits, site lifecycle, site membership and permissions.

On the whole, many organizations migrate to SharePoint document management services to deliver user experience that is familiar, simple and consistent. The platform is also effective in simplifying how the members of a distributed team interact with documents, content and business data. Also, an organization can avail its broad capabilities to create customized websites, intranets, content management systems and similar tools that can be used to take better decisions. Custom SharePoint development teams can help you build projects within allocated budgets and time schedules.

We provide SharePoint application development services. We have expert SharePoint team with 100% certification ratio. To hire SharePoint developer from us, please reach out to us at Mindfire Solutions.

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SharePoint Application Development

SharePoint Application Development – An Introduction

Information is a vital aspect for organizations. It may be about organization itself, about customers, about the competition or the market information and all of these are equally important. Organizations cannot work in a shallow and protected area. It must have collaboration with others, be it outside customers or inside staff, it has to work in collaboration. SharePoint can be seen as an intranet used for the streamlined data collaboration within organization with secured access. It provides the centralized repository to make data access faster and easier and in safe ways as never before.

SharePoint is a solution for many organizational issues like Document management, Enterprise content management, Social applications, Project Management, Forms and workflow management and many more. Let’s see issues and solutions one by one.

Enterprise Content Management:

In day to day work organizations generate bulk of content therefore, it needs more and more sophisticated Enterprise Content Management solutions to organize, manage and search content within the enterprise. SharePoint content management allows all users to participate in a governed and compliant content management lifecycle. It allows expertly balanced user experience with policy and process.

Workflow & Form Management

Forms and workflow automation allows automation of eforms, process and approval workflows. SharePoint allows business users to configure the forms and process flow, sets alerts and remainders and change various parameters as needed, in a centralized self service fashion without depending on IT developers constantly.

Social Application

One obvious goal of organizations is to reach to the customers in a much more extensive manner and in a cost effective way. Modern tools are used to achieve this. These tools are user communities, blogs, wikis, mashups, RSS feeds, surveys and other facebook like social applications. SharePoint helping organizations harness synergies, and reduce process and project turnaround times making them more nimble and efficient.

Project Management

SharePoint provides a complete project collaboration solution that allows for centralized web based collaboration, document and content management platform, and provides phase wise project monitoring and reporting dashboards, event triggered alerts, metadata and tagging driven process workflows, and secure access, all in a configurable, seamless, scalable and extensible format.

Document Management

Information discovery within organization is very important to provide the right information at the right time for your users. To meet this specific challenge, a comprehensive document management solution is preferred which centralizes all of your enterprise documents and provides ease of access along with a workflow, meta-data and security to seamlessly manage your document management solutions. SharePoint provides plenty of control over your data it allows managing access.

http://document-management.ezinemark.com/sharepoint-application-development-an-introduction-167feefeb4c.html

Enhancing Your Business By having a POS System

Enhancing Your Business By having a POS System

Based on the National Museum of American History, earth’s first cash register was created in the United States by way of a person called James Ritty. Ritty, the owner of a saloon in Dayton, Ohio, came up with the Ritty Model I in 1879 as a way to stop his employees from pilfering from his day’s revenue. This predecessor to the modern cash register, and our present-day POS system, was encouraged because of the rotations of the propeller attached with a steamship. Nowadays, this seemingly innocent device is only a tiny element of a retail shop, and yet is a crucial aspect inside a greater POS system which is used to practically run the business enterprise independently.

A cash register is a small yet vital element of a larger POS system Australia is seen to provide. Look around in virtually any retail business around the globe and you will definitely locate a cash register utilized by the store’s staff to acquire any payment for products and services obtained and printing out receipts. A cash register however, is simply one component of an even greater retail platform being employed in just about any retail business observed around the world today, a system that is now as necessary as the merchandise a retail business has for sale.

This retail system can be viewed just like any normal POS system Australia presents. These systems are bundled electronic platforms consisting of a collection of advanced software and hardware bundled up into a specific package. This is actually combined in the whole business’ operations, the device being handled by the enterprise owner or perhaps the store’s personnel.

The typical POS system has several helpful features, most notable are:

Real Time Data Processing – point of sale systems are generally hooked up toward the Internet by having a solitary main database to ensure that all retail particulars (sales, customer, and also other important information) is stored immediately and can be reached quickly.

Intelligent Stock Control System – modern point of sale systems already have got the power to trace the merchandise levels/quantities not simply in one store, but also in each of the outlet stores of a retail company. This sharp merchandise capacity can monitor which distinct product is running out and the fastest selling. Consequently logistical and warehousing bad dreams or nightmares of history that cost companies considerable amounts of money can now be warded off.

Remote Access Through the Internet – The system is connected to a primary server enabling business owners to access their POS system from anywhere on the planet. The benefit of easily interacting with the program frees business owners to pay attention to other business efforts which include business expansion and diversification. Easy access is made achievable via the internet, more specifically with the use of cloud technology, the web-based tool to operate any POS system Australia is offering. It is convenient as opposed to cumbersome large programs you have to install.

For anybody in existence looking to improve the way they manage and operate their retail business, they should take a look at these POS systems, systems that are known as the present and future of the retail industry.

Christina Evans operates a modest chain of grocery chains being run by using a pos system, and swears by any pos system Australia offers, since these systems have been helping him earn more money for less effort given.

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Advantages And Classification Of Records Management

Advantages And Classification Of Records Management

There are certain episodes in our lives that we have to find a document to get some important details, but unfortunately difficult to retrieve it. Knowing about records management can help avoid this kind of scenario and may provide a systematic approach in using software, classifying files and its level of importance. It highly protects the information and minimizes the risk of spreading out of document to unauthorized people.

Restricted document refers to authorize persons are allowed to access the information and if disclosed, lost and abused, it may have serious impact to the organization or a person. It is highly protected and must be held in private and may not be shared without explicit management authorization. Some examples of restricted files are clinic medical database, payroll or personnel records, financial information, and any government data regulated to be treated as confidential or legal reports.

Sensitive document deals with information that requires less control compared to restricted data however, these details should be guarded due to proprietary, ethical or privacy considerations. Some information can be requested and will undergo a stringent approval process. Samples of sensitive documents are electronic signature, point of sale transactions, ethnicity, access passwords, personal information, board meeting decision and more.

Public data is made generally available to anyone without specific approval requirement and may not cause harm or damage to a person or an organization. It may also refer to any data that is not falling under restricted and sensitive categories.

There are companies who provide integrated data management systems which handles organizing and sorting out both paper and electronic information. A software program has custom numbering schemes and classification can be created as well as security access control. It also offers to support almost all formats of an electronic file from word, adobe pdf, email outlook and other Microsoft office formats.

Security administrator protects the records by granting system log in to the right person and providing access permission in accordance to classification of files that an individual is allowed to display. The database custodian helps in reviewing compliance and retention plans of a record. These information databases has keeping time duration and once reached they may be destroyed or disposed properly according to government regulations.

Records management can improve an individual productivity in retrieving information quickly at all times. The system creates a sharing of information functionality and better access to details improves the capability of an individual to make decision fast. It also supports business continuity plan making the business running even in the times of a calamity.

http://access.ezinemark.com/advantages-and-classification-of-records-management-31f70465ca3.html

Top CRM Software

Top CRM Software – How to Spot it

There is always a search for top CRM software. And the search has got only even more fanatical, what with the increase in competition from all sides in the industry. With so many companies claiming to offer top CRM software, the consumer, though has rich choice, is confounded by the increasing number of options that he finds in the market for CRM. The best way to liberate the mind of the uncertainties and to have clarity in choice is to be informed about the technology, and to know what makes for top CRM software – knowledge helps in informed decisions which would invariably be better than any conjecture.

Whatever your business may be, there are some considerations that need to be taken into account when choosing among the various options available in the market for CRM systems. One of the first considerations that you need to have in mind when deciding on top CRM software is simplicity. While any amount of complication could be made out of software and while any amount of sophistication is possible out of technology, you would need only as much as you would use. At the same time, usability is another aspect that you need to expect out of top CRM solutions – how user friendly is the software, and how much easier is it going to be for your organisation and your staff to work on it?

Further, when deciding on top CRM software, you also need to be sure that you could centralise all information at one place. Information that is centralised needs to be shared across the different departments and it would also have to be updated in real time for the software to be the most effective. With centralisation, top CRM software helps in saving time and resources for the top management. However, even with centralised information, there have to be restrictions on who has access to what, and confidentiality has to be maintained where necessary. Top CRM software would be one that minimised the expenses that need to be incurred in training of staff to use it. Further, there has to be minimum outlays on licensing and upgrades, and licensing should not be too restrictive on the number of people who could have access to the software and ultimately, the information that helps them make decisions. CRM software that satisfies all the conditions would emerge the top CRM solution in a highly competitive industry.

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The Best 3 UK News Applications for EPOS Software

The Best 3 UK News Applications for EPOS Software

Ever wanted readily access to all the newspapers and all the stories as they unfold? If you are like me and you have an Android, then you are just few apps away from accessing all the top news in your country and region. Here are three of the best news apps you can install in your Android device today.

UK Newspapers by Baris Efe

This is an android app that you can use to read major UK newspapers and news sites online. You can easily get news from over 50 sources including ABC, Arizona Daily Star, CBS News, CNN, Chicago Tribune, Yahoo News and a lot others. UK Newspapers was released in the Google app store on November 14, 2013 by Baris Efe. Within the first seven days in the store, this app has gotten 4.5 stars and over 3,600 download. You can download it for free.

Features of UKNewspapers -The newspaper list can be updated online, sorted in alphabetical order or by frequently read -You can adjust the font size, share – You can also view either the mobile or news and open with standard internet browser -Add or delete newspaper or magazine and automatically delete cache -Personalize the order of the newspaper with the p and down arrow or by dragging and dropping them where you want desktop version of the newspapers.

What Users Say About UK Newspapers?

With over 3,600 users for a week old app, you’d want to find out what is different or unique with it. Turns out people are actually singing praises to it. Users said this app does exactly what it says by giving them access to all the best papers. They also commended the user interface which they say is perfect and makes using the app super easy. Another point though, that got my attention is where a user said the app didn’t include his home town newspaper, the Kansas City Star, but he was able to add it himself.

Pros -It is free -Comes with all the major US newspapers -It helps you sort your newspapers by putting the most read at the top -You can add a newspaper that has a website -Awesome, clean user interface -Users can personalize the app to serve them better

Cons -You can easily confuse the desktop version for the mobile version which may cause the app to slow down your device or crash often

Newspapers UK by Tiny Mobile Inc.

This is another free news app for android that gives you access to over 130 newspapers in the UK including ABC News, Atlantic Magazine, American Spectator, Black Enterprise, CBS, CNN, CNN Money and over a hundred others. It includes all the major news sources giving you both national and regional news coverage. Newspaper UK was released in the Google app store in December 6, 2012 by Tiny Mobile Inc. and has gotten up to 4.5 stars with over 900 downloads. Download it .

Features of Newspaper UK -It comes with over 130 newspapers that you can access with a single tap -It comes with mobile news junkie which ensures you easily get access to the latest news without searching or typing -Appealing user-interface that is clean and made to stay out of your way -Includes both national and regional news sites -You can share articles with friends

We are the fastest growing point of sale software in uk which is providing reliable and easy to use epos system with online business management capability.

http://www.sooperarticles.com/technology-articles/software-articles/best-3-uk-news-applications-epos-software-1300435.html

Advantages Of Using Automated Inventory System

Advantages Of Using Automated Inventory System

Do you want to cut down costs and increase productivity of your manufacturing unit? Then an automated inventory system is your best option. With manufacturing houses trying hard to recover from the aftermath of economic recession, a fully automated inventory system can surely come handy. Hence manufacturers looking to cut down on their production and labor costs must adopt more automated systems for better work integration and systematic operation.

Adopting an automated inventory system for your manufacturing facility can surely boost productivity besides adding other advantages as well.

1. There are several inventory challenges faced by manufacturers, industrial distributors as well as by the maintenance department of an industrial setup. Problems may range from loss or theft of simple machine tools to that of other major disciplinary issues like faulty attendance records, discrepancy in inventory processing records, and so on. Industrial automatic vending machines like- auto lockers, auto scaling devices, auto dispensing units come handy under such situations. With an automated system in place, there is no easy access to company inventory as every single item used by the employee is recorded in the machine memory and can be checked if required from time to time. Hence it helps to cut down on loss or damage of company property considerably.

2. The latest software controlled automated inventory systems besides giving you the real-time data usage records would also help to modernize the ERP system. This in turn reduces your costs for indirect supplies to about 40 percent.

3. Another major advantage of using automated inventory stations like remote dispensing and vending systems is to secure point-of-access to high-use tools and supplies in large industrial establishments with a fast-paced working operation.

4. Yet another benefit of using an automated inventory system is that it enables access and proper control over the dispensed items like no other. It tracks each vending transaction and sort every single item dispensed by the name of the employee, the job and department of the individual, the shift of duty and the budget or cost of the item dispensed – all of these in just within a few seconds.

5. With such amazing advantages available, it will be unwise not to install an automated inventory system at your manufacturing unit.

For best automated inventory system get in touch with AutoCrib – inventor of the first point-of-use industrial vending machines. Check out their products by visiting autocrib.com or call them at 1-800-671-6501.

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Business Value and SharePoint

Business Value and SharePoint

Most organizations adopt new technology platforms only after evaluating their business value. Many reports have highlighted how an organization can avail several benefits by creating a well-designed intranet solution using SharePoint 2013. But the design and implementation of the intranet solution need to be customized according to the organization’s specific business needs and objectives. At the same time, the business as well as technology departments must understand the full capabilities of the web application development platform from Microsoft to get higher ROI by optimizing content and document management through a customized intranet solution.

Driving Business Value with SharePoint 2013

Create Intranets Accessible on Several Devices
The modern professionals use a variety of devices to access their corporate resources. In addition to desktops and laptops, users also access the document on smartphones and tablets. So the intranet must be scalable enough to allow employees to access documents on devices of their choice. SharePoint 2013 allows organizations to create customized and scalable intranets that allow their employees to access the information on any device. Further, the platform is compatible with major operating systems and web browsers.

Bring the Distributed Teams Together
Nowadays, most professional service organizations work with remote teams. An organization can easily curtail overheads by working with teams located in different regions. But it must facilitate quick and interrupted communication between the members of the in-house and distributed team to carry out the business process without any hassle. SharePoint is widely used by enterprises to create secure and effective intranet solutions that can be accessed simultaneously by multiple users. The intranet will further acts as a central location where employees can access the required documents and information anytime and anywhere.

Share Internal Documents Securely with Various Stakeholders
Each enterprise also has to share internal documents with various stakeholders to facilitate the decision making process. Each stakeholder in a project must access the internal document immediately to facilitate key activities like project planning, resource sharing, documentation, collaboration and approvals sign off. The custom SharePoint solution provides a secure environment to modern businesses to share a variety of content with various stakeholders. In addition to members of a remote team, the solution can also be used by partners or clients to access the required information. The solution further help users in avoiding the complexity associated with document sharing.

Easy to Find the Required Information
Along with being secure, the SharePoint solution further makes it easier for the stakeholders to find the required information immediately. Microsoft has updated the web application development framework with both Bing and fast capabilities. These features enable end users to quickly find a specific document, along with reviewing the search results while initiating or after the search.

Realign Business Processes
The complex projects often require organizations to restructure and realign their business process. While realigning business processes, the strategy must be communicated to different departments in a detailed and unambiguous way. For instance, the details of a sales deal must be clearly conveyed to the sales, finance and project management departments. The native SharePoint applications make it easier for enterprises to realign key business processes. Each time a department initiates in change, it can submit the information into the system on a daily basis. The solution will further inform other stakeholders about the updates and changes by sending notifications. Thus, business process realignment can be done smoothly without affecting the core activities of an organization.

Microsoft has further released SharePoint 2013 with a set of new features to deliver enhanced business value. The business and technology departments of an organization must avail these capabilities to create customized and scalable technology solution that complements their needs and objectives.

You can hire developers from India’s top companies in sharepoint who can help you build your projects within allocated budget and time schedules.

We provide SharePoint custom solutions development services. If you would like to know more about the experience of our SharePoint site branding experts , please get in touch with Mindfire Solutions.

http://www.sooperarticles.com/technology-articles/business-value-sharepoint-1316490.html

How to Choose a

How to Choose a Top CRM Software for Small And Medium Business

Choosing a top CRM software for small and medium business is a tricky choice. By default, small and medium business is one that is constrained by its own resources, or rather, the lack of them. However, business needs remain the same, irrespective of whether the company is small, medium, or a large enterprise. Hence, it would help indeed for organisations to know what to look for in CRM software, which would enable them to choose a top CRM software for small and medium businesses.

There are some considerations that need to be kept in mind when looking out for, and making a decision to choose a top CRM software for small and medium business. For instance, the attributes of being simple and accessible are essential aspects in CRM software. Small and medium businesses have their unique sets of needs, and it may not help much to have software that is elaborate, complex, and filled with intriguing features that the business may never have to access at all, On the other hand, there is an undeniable need to centralise information across the various departments in the organisation. The idea behind choosing a top CRM software for small and medium business has to be one of the ability to centralise information about customers in such a way that they get accessed and updated by the different departments and personnel who are authorised to work on the key information. Centralisation should result in one crucial benefit for the management – to release the time and resources for the top management to focus on where it matters – the customers and their needs.

There are other considerations as well, which would tell the management how to choose a top CRM software for small and medium business. As mentioned, the software needs to be simple, as simplicity makes it easy to be deployed, easing out the training process and helping in the maintenance of software by administrators. Further, the licencing has to provide all access options in one go, considering the way businesses operate these days, in a time of high speed connectivity and remote access needs. Apart from centralisation of customer information, a top CRM software would provide value for investment by providing for complete sales force automation and marketing automation, along with built-in e-mail campaign engines that would get the sales force up to speed with targeted leads, while collaboration helps towards improving business productivity.

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