Tag Archives: document

Sharepoint Custom SharePoint Portal Applications Can Your Business A Boost

Sharepoint Custom SharePoint Portal Applications Can Your Business A Boost

SharePoint Design and SharePoint Branding: SharePoint 2010 comes loaded with new improvements allows for SharePoint branding and customized SharePoint design. The new Ribbon interface is completely extensible; new user interface controls like the status and notification area as well as the dialog framework allow you to interact with the user, in a more intricate manner. This can be especially helpful in case of business operations that need multiple users to collaborate and communicate in real time. Work with our SharePoint consultants to understand how extensive branding and design can be done on your SharePoint instance. 

Customizing Document Sets: SharePoint 2010 has a new feature called Document Sets. The function of document sets is quite similar to folders. If your business needs users to work together on related documents, they can use this feature of SharePoint 2010 to organize unmanaged documents and collaborate on data that have been invested with similar metadata. So, there is no need of creating a new document library or site for the purpose, which in turn saves cost, streamlines the operations, and increases your business productivity. Contact our SharePoint consultants if you need help understanding document sets

Insightful BI dashboards and Sharepoint Reports: Use SharePoint 2010 to create insightful business intelligence dashboards and SharePoint Reports for data within SharePoint or help you to supervise and analyze your business operations by providing flexible, user-friendly tools for building scorecards, dashboards, KPIs (key performance indicators) and reports.

Customized lists: Business requirements related to information management or the needs of the individual business department can be handled by using InfoPath 2010 to customize SharePoint 2010 list forms. InfoPath 2010 can help you set validation rules, modify layouts of list forms, or create supplementary views. Once the modification of the list forms is complete, you can easily reflect your changes back to SharePoint by using the single click publishing capability that comes with the list form..

These and some other custom SharePoint web applications can make your business process initiation, tracking, participation, and reporting an easy job and optimize the way people, processes and content interact within and across organizations. So, find out what suits your business objectives the best and then implement the same.

Converge Point is a leading SharePoint consulting firm focused solely on SharePoint and InfoPath technologies. Our expert SharePoint consultants help organizations achieve their financial and business objectives by effective using Sharepoint implementations and SharePoint branding

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The productive Social Media

The productive Social Media

It’s reached an area exactly where exactly who are generally calling Sociable Customer relationship management is what many of us referred to as “social media” 5 years back. Therefore what’s the gap? Today, adding to that tangent, a few things i can tell is this fact document via Sun microsystems is really a Social Media report, one of maybe hundreds that people have experienced. Which ought to be consumed with a materials associated with pepper (certainly not sea salt).

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Top 6 Benefits of MS SharePoint Services for Document Management

Top 6 Benefits of MS SharePoint Services for Document Management

Despite being launched by Microsoft as a web development platform, SharePoint is widely used by enterprises to manage their records, documents and content. The latest version of SharePoint also comes with a set of innovative features that enable businesses to work with distributed teams. An organization can use these features to build websites and intranet sites to completely manage documents and share information with the members of its distribute team, along with generating a variety of reports to facilitate decision makers. If you are yet to migrate to SharePoint 2013, it is time to understand some of the significant benefits of MS SharePoint Services for document management.

6 Reasons Why Microsoft SharePoint Services for Document Management

1) Improved Productivity of Team: SharePoint 2013 comes with a set of simple yet effective collaborative tools to connect all members of a distributed team. These features also enable users to access required information and business resources at once. Along with organizing documents and getting important notification, the users can further use the collaborative tools to coordinate calendars and build team workspaces. The platform also comes with innovative features to create wikis and blogs. At the same time, the offline synchronization capabilities make it easier for users to access information on their mobile devices.

2) Easy to Maintain Content Integrity: While adding, updating and modifying documents professional find it a daunting task to maintain the integrity of content. The enhanced document management features of SharePoint make it simpler for users to maintain the integrity of content and documents stored on team sites. In addition to seeing revisions to documents and restoring the previous versions, a user also has option to activate relevant document checking options before editing the content. The document-level and item-level security features further contribute towards maintaining integrity of document.

3) Quick and Simple Navigation: Each user wants to access the information he needs in an instant. It is also essential for a content management system to allow users to navigate the team sites at their own pace. The Windows SharePoint Services 3.0 comes with improved menus and views. The features make it simpler for users to navigate among and within SharePoint sites. At the same time, they also have option to integrate the productivity tools in Microsoft Office system to access the document more quickly. While working within Microsoft Office system files, they can still access the SharePoint features to create sites along with adding, editing and modifying documents.

4) Customized Solutions to Boost Business Processes: Most organizations opt for content management systems that can be customized according to their business processes and specific needs. The simple and easy-to-use features of SharePoint enable enterprises to seamlessly migrate to the new platform. At the same time, an enterprise also has option to deploy custom Windows SharePoint Services by using a set of application templates. As the application templates are designed to perform specific tasks and complement particular business processes, the customized solution can be developed and deployed without requiring any extra time.

5) Easy Storage and Recovery of Documents: Microsoft has further designed Windows SharePoint Services with improved features to store and retrieve the documents and business data. The document management system is designed with features lie custom metadata, version history, check-in or check-out functionality, and customizable views. Also, it includes a completely revamped recycle bin functionality that enables users to recover the content easily, along with optimizing backup and restoration.

6) Complete Security for Business Information: While enabling its employees to access business information at their own pace, an organization must optimize the security of information resources. The administrative controls provided by Windows SharePoint Service help enterprises in securing their information without investing additional funds. The features further reduce the complexity associated with site management, provisioning and support. Along with setting permission at document or item level, an organization can use the features to manage storage limits, site lifecycle, site membership and permissions.

On the whole, many organizations migrate to SharePoint document management services to deliver user experience that is familiar, simple and consistent. The platform is also effective in simplifying how the members of a distributed team interact with documents, content and business data. Also, an organization can avail its broad capabilities to create customized websites, intranets, content management systems and similar tools that can be used to take better decisions. Custom SharePoint development teams can help you build projects within allocated budgets and time schedules.

We provide SharePoint application development services. We have expert SharePoint team with 100% certification ratio. To hire SharePoint developer from us, please reach out to us at Mindfire Solutions.

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SharePoint Application Development

SharePoint Application Development – An Introduction

Information is a vital aspect for organizations. It may be about organization itself, about customers, about the competition or the market information and all of these are equally important. Organizations cannot work in a shallow and protected area. It must have collaboration with others, be it outside customers or inside staff, it has to work in collaboration. SharePoint can be seen as an intranet used for the streamlined data collaboration within organization with secured access. It provides the centralized repository to make data access faster and easier and in safe ways as never before.

SharePoint is a solution for many organizational issues like Document management, Enterprise content management, Social applications, Project Management, Forms and workflow management and many more. Let’s see issues and solutions one by one.

Enterprise Content Management:

In day to day work organizations generate bulk of content therefore, it needs more and more sophisticated Enterprise Content Management solutions to organize, manage and search content within the enterprise. SharePoint content management allows all users to participate in a governed and compliant content management lifecycle. It allows expertly balanced user experience with policy and process.

Workflow & Form Management

Forms and workflow automation allows automation of eforms, process and approval workflows. SharePoint allows business users to configure the forms and process flow, sets alerts and remainders and change various parameters as needed, in a centralized self service fashion without depending on IT developers constantly.

Social Application

One obvious goal of organizations is to reach to the customers in a much more extensive manner and in a cost effective way. Modern tools are used to achieve this. These tools are user communities, blogs, wikis, mashups, RSS feeds, surveys and other facebook like social applications. SharePoint helping organizations harness synergies, and reduce process and project turnaround times making them more nimble and efficient.

Project Management

SharePoint provides a complete project collaboration solution that allows for centralized web based collaboration, document and content management platform, and provides phase wise project monitoring and reporting dashboards, event triggered alerts, metadata and tagging driven process workflows, and secure access, all in a configurable, seamless, scalable and extensible format.

Document Management

Information discovery within organization is very important to provide the right information at the right time for your users. To meet this specific challenge, a comprehensive document management solution is preferred which centralizes all of your enterprise documents and provides ease of access along with a workflow, meta-data and security to seamlessly manage your document management solutions. SharePoint provides plenty of control over your data it allows managing access.

http://document-management.ezinemark.com/sharepoint-application-development-an-introduction-167feefeb4c.html

What Are The Advantages That Sharepoint Consulting Services Offer

What Are The Advantages That Sharepoint Consulting Services Offer

Many sharepoint consulting services are entering these days because of the growing demand for business development processes. Sharepoint is an amazing Microsoft product that allows storing and managing all business files and documents at one location. Sharepoint development services motivate employees to work together and share and access information in a flawless manner within the organization. Custom sharepoint development is what most business owners looking for. This is because of the fact that each company will have its own theories and own way of working, so a general attitude cannot be used for all organizations. Customization is necessary and sharepoint maintenance service providers are offering great assistance to this.

Some of the popular advantages that sharepoint developers provide as follows; -Customized development options in order to empower the business to share and access files from a central location. -A library is created for employees to store and manage files and documents, and get accessed from any computer or network within the organization. -Organization is provided with revision control and access control functionalities that help to get complete control on the document library. -You can get connected to employee or team of employees via internet, Intranet or extranet, irrespective of where they are located. -All business process can be managed in much better manner. -Employers are able to direct and monitor the performances of his employees on any task. -Each and every employee of related project are allowed for participating in the decision making process of the organization. -Locating a particular document from the piles of folders will be a hassle-free job. -Clients are also enabling to develop and manage websites. With usable templates, people can bring forth websites without spending much time and efforts. -No matter what is your requirement, sharepoint can provide you with document libraries, document sites, meeting sites, discussion boards, survey sites, etc.

All these features and attributes increase the demand for sharepoint maintenance services worldwide. More and more companies these days go for sharepoint development services for better business results. But, selecting the best service provider is something like a daunting process. You will have many names to choose from, which is considerably a tough job. It is not possible to research on each and every service provider and sort out the most dependable company. You can make use of online directories and other sources for getting quality information on many service providers. Going through these sources can get you a true idea about various companies and so, you will be able to pick up the most authentic sharepoint consulting service provider from the piles.

Binary Republik is an Offshore SharePoint Consulting & Development Company in India. Contact +91-79-4002 8995 | USA: (312) 224 8053 | UK: +44 2071 128165 or mail to [email protected] to get best consulting services.

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Advantages And Classification Of Records Management

Advantages And Classification Of Records Management

There are certain episodes in our lives that we have to find a document to get some important details, but unfortunately difficult to retrieve it. Knowing about records management can help avoid this kind of scenario and may provide a systematic approach in using software, classifying files and its level of importance. It highly protects the information and minimizes the risk of spreading out of document to unauthorized people.

Restricted document refers to authorize persons are allowed to access the information and if disclosed, lost and abused, it may have serious impact to the organization or a person. It is highly protected and must be held in private and may not be shared without explicit management authorization. Some examples of restricted files are clinic medical database, payroll or personnel records, financial information, and any government data regulated to be treated as confidential or legal reports.

Sensitive document deals with information that requires less control compared to restricted data however, these details should be guarded due to proprietary, ethical or privacy considerations. Some information can be requested and will undergo a stringent approval process. Samples of sensitive documents are electronic signature, point of sale transactions, ethnicity, access passwords, personal information, board meeting decision and more.

Public data is made generally available to anyone without specific approval requirement and may not cause harm or damage to a person or an organization. It may also refer to any data that is not falling under restricted and sensitive categories.

There are companies who provide integrated data management systems which handles organizing and sorting out both paper and electronic information. A software program has custom numbering schemes and classification can be created as well as security access control. It also offers to support almost all formats of an electronic file from word, adobe pdf, email outlook and other Microsoft office formats.

Security administrator protects the records by granting system log in to the right person and providing access permission in accordance to classification of files that an individual is allowed to display. The database custodian helps in reviewing compliance and retention plans of a record. These information databases has keeping time duration and once reached they may be destroyed or disposed properly according to government regulations.

Records management can improve an individual productivity in retrieving information quickly at all times. The system creates a sharing of information functionality and better access to details improves the capability of an individual to make decision fast. It also supports business continuity plan making the business running even in the times of a calamity.

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Looking for Easy Document Management Switch to SharePoint

Looking for Easy Document Management Switch to SharePoint

Each organization has to include customized document management controls as part of its key strategies. In addition to deciding how to create, review and publish documents, it also needs to decide the most appropriate way to retain or dispose these after certain period of time. Therefore, most enterprises look for innovative a document management system that allows them to store, update, share, find, archive, restore and trace all types of documents. Microsoft has released SharePoint 2013 with a set of features to help users in managing all types of documents efficiently, while complying with the relevance governance or compliance policies. If you are looking for effective and flexible tools to control a document’s life cycle, it is a great idea to switch to SharePoint 2013.

What Makes SharePoint 2013 a Powerful Document Management System?

Hassle-Free Sharing of Information and Resources

Similar to other innovative document management systems, SharePoint also enable people to access the required resources and information. But it also allows users to organize documents and coordinate calendars effectively, along with creating team workspaces. At the same time, the user also has option to create blogs and wikis simply by using templates. The users on the do can further avail the offline synchronization capabilities to access the documents regardless of his current location.

Tight Control over Document Life Cycle

SharePoint Server 2013 comes with all the capabilities required to control a document’s life cycle efficiently. At the same time, it also enables users to implement the policies applicable to each document. Along with auditing the document-related actions, the system further ensures that the documents are disposed or retained in the most appropriate way. These features further make it easier for an organization to manage documents as corporate records, while adhering to both corporate guidelines and legal requirements.

Maintain Integrity of Content

The latest version of SharePoint comes with document management capabilities. Before editing a particular document, the reviewer has option to activate document checkout. Thus, he can see the revisions made to the document and restore the document to the previous version. Also, the feature can be used to set security at both document and content level. These capabilities make it easier to maintain the integrity of content store on team sites or shared with a distributed team.

Easy to Build a Collaborative Environment

The IT department of an organization can deploy a collaborative environment through Windows SharePoint Services without putting any additional time and effort. Despite being easy to manage and scale the environment is still simple and flexible. The single-server setting and flexible deployment settings further make it easier to reconfigure the document management system according to the latest governance or compliance policies. Thus, all documents can be created, reviews and shared quickly to facilitate decision making.

Effectuate Document Security Management

While allowing teammates to access the resources and information from diverse locations, each enterprise has to put some amount of effort. But the security features provided by SharePoint enable them to effectuate document security management without putting any extra effort. The system allows users to nominate individual users or group, and set permission simply with two clicks. Also, the traceable access of requests to a site makes it easier to find out who has accessed the resources or information.

Smoothly Change the Location of a Document

Often users have to move or copy documents from one library or site to another. SharePoint allows them to move or copy the document at various stages of its lifestyle without any hassle. They can simply create a custom workflow to guide the document through a business process. Once the document life cycle is activates, tasks can be further assigned to the participants according to their individual roles and responsibilities. The authors with required authoring permission can further copy a particular document, while maintaining the relationship between the source and the destination document intact.

While switching to the updated version of SharePoint, an organization is not required to discard the tools that are already being used for day-to-day operations. Some of the most popular tools and applications in Microsoft Office system like Word and Outlook can still be used seamlessly with SharePoint 2013 to optimize the control over a document’s life cycle. Custom Sharepoint development teams can help build sharepoint applications for you within allocated budgets and time schedules.

We provide SharePoint webparts development services. If you would like to speak to one of our expert SharePoint developers, please contact us at Mindfire Solutions.

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SharePoint Custom Workflow with Office 365

SharePoint Custom Workflow with Office 365

SharePoint customization offers SharePoint custom workflow in SharePoint office 365.

Creating Workflow in SharePoint Office 365

SharePoint Designer 2010 is the ideal tool for business users who want to undergo customization without needing very much technical knowledge. You can create custom lists, web pages, content types, document libraries and custom workflows.

How To Create A Simple Workflow?

Here’s how to create a simple workflow that will send an email to a certain email ID whenever a new item is added to a document library of list in SharePoint by a specific person. -Start by opening Designer 2010 -Press “Open Site” and enter the URL of your office 365 site in order to connect to the site -Select “Workflows” from the site objects panel to the left -Click on “List Workflows” and select the document library to which you want to add workflow -Type in the name and description for the workflow and select OK -Click on “Condition” and select “Created by a specific person” -Click on “Specific person link” and select the person you want to check -Click on “Action” and then “Send an Email” -Click on “these users link” and then add the email address to send email -Type subject and body of the email -You will then have a completed workflow. You can go to workflow settings and check “Start options” -Finally, submit the workflow by clicking “Publishing” button in the ribbon

Once the workflow is deployed, test it by adding a new item to the document library and check your inbox for the notification.

SharePoint Office 365 – Overview

365 has a number of good points from the standard, here’s what you can do with it: -Make site and pages easily in just a few minutes. You can create a site and store documents or allow people to collaborate on the documents. You can do it all within the UI and people can then access it. -Set up lists to track things. You can use our list to track a variety of things. -Search. Our offers a fantastic search engine and within Office 365, searching is really fast and easy. -Security. If you have confidential material or data that you want to hide from learners or employees, it’s really easy to do so. -Workflow is available without coding. It’s super easy to add workflow to a list. Simply click on one of the ribbon options and open up the Designer. -It works with active director. That means you can set up Office 365 to connect your company’s Active Directory if you want to, and that will allow users to login with their name and password. There are also options for external users. -You can include assessments really easily.

For more information regarding InfoPath forms 2010 you may please contact us at our website.

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Steps for SharePoint and PHP Integration

Steps for SharePoint and PHP Integration

With the help of document libraries and custom lists, it is possible to read list data directly from SharePoint into the existing PHP application. In this way, a number of possibilities can be explored. Certain PHP tools are available through which it is possible to leverage the potential of the .NET Connector within the world of PHP. It ensures convenient access to SharePoint data such as documents and items. If developers are capable of working with recognized ADO.NET frameworks as well as SQL, it enhances the production quality, thus making the development process faster.

Connection of PHP applications

Developers now can avail the facility of connecting their respective PHP applications to SharePoint with the help of SQL, with the same convenience as is applicable in case of an ordinary database. Existing PHP tools are able to handle predefined lists such as the ‘Task list’ or the ‘Calendar’. Custom document libraries as well as lists can also be handled.

Seamless Integration with SharePoint

PHP tools available in the market assist in saving a lot of time when it comes to integrating with the document management system. With the help of these tools, you will be able to make use of the following aspects: –

Convenient installation is possible by simply including the library files, then setting up the connection settings to the SharePoint installation service. –

Through the use of the tools, it is possible to completely handle custom list items, develop any list that is required and that too, instantly. Moreover, predefined list items can also be managed. Again, you can also manage document libraries, folders as well as documents. You can even go for storage of data in database or dynamically read through the SharePoint integration service. –

Developers can effectively leverage these tools to work faster, developing better as well as increasingly flexible solutions. Every input-output from SharePoint gets transformed into the recognized database computer language Structured Query Language. Therefore it is easy to normalize the development process. As a result of this, developers with no prior expertise in SharePoint integration or development are able to conveniently work with document libraries along with list data.

Benefits of SharePoint and PHP Integration

Through the integration of SharePoint with PHP, there are a number of benefits that are achieved: –

The threshold of requisite knowledge is considerably brought down while working with data and integration pertaining to the document management system.

The productivity of developers can be enhanced –

The maintenance costs can be lessened. –

The need for specific training for developers can be brought down to a great extent. –

The integration ensures easier support to data connectivity.

Features and Steps

Through the SharePoint integration service provided by a number of companies, the document management system can be queried like a regular database, irrespective of whether you are making the selection from amongst a default list, an edited version of a default list, a document library or a custom list. The data will be retrieved and made available to meet the specific requirements. You can go for the following: –

Choose explicit columns (SELECT Title, Id, FROM customList) –

Choose everything (SELECT * FROM customList, include the .all in the list name to obtain each element that is available from the list) –

Make the choice by view (SELECT * FROM viewName, customList.)

There are PHP tools offering support for creation, reading, updations and deletion with the help of SQL syntax in addition to stored procedures. Comprehensive handling of list items is made convenient along with management of document libraries as well as the respective items (documents and folders).

Whether it is SharePoint 2010 development, or any other version, by leveraging a diverse collection of PHP classes, developers are capable of easily integrating SharePoint and PHP.

We provide sharepoint development services. If you would like to know what makes us expert sharepoint programmers, please contact us at Mindfire Solutions.

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SharePoint Document Collaboration Via SharePoint Intranets

SharePoint Document Collaboration Via SharePoint Intranets

Custom SharePoint Designs & a well thought out SharePoint Branding effort ensures that prospects, customers, partners and vendors are always encountering the exact same corporate identity on SharePoint Websites, SharePoint Extranets & any SharePoint portals that they might have access to.

Document Collaboration via SharePoint Intranets & SharePoint Extranets

In today’s work environment that’s highly connected, documents created and used by multiple users, editors, and stakeholders are becoming the rule, rather than the exception. If your business needs to ensure easy channels of communication and collaboration between end-users but reduce the responsibility on administration required to support it, a SharePoint Server 2010 implementation is ideal. With the implementation, you achieve the co-authoring functionality of Microsoft Office 2010 with Microsoft Word 2010, Microsoft PowerPoint 2010, as well as Microsoft OneNote 2010 documents on SharePoint Server 2010.

Thanks to co-authoring, collaboration of server-based documents becomes easy and your business overheads, which were earlier linked to traditional document sharing via attachments, decrease. So, if your business needs multiple users to work on the same document, you can now ensure that work is done productively without any user intruding on another’s work or locking the others out. You won’t need any additional server setup to use this functionality as it is the default state for data stored in

share point Server 2010 implementation. What’s more, administrators can manage the sharing and collaboration functionality with the use of same tools and technologies that they have already used to manage SharePoint. This way, not much impact would be there when you decide to use SharePoint 2010.

SharePoint Portals for Project Management

Your business has got a lot of information scattered everywhere in the form of spreadsheets, documents, e-mails, presentations, and more. Most of the data is usually stored on different computers and at different locations, making it difficult to manage the same. However, with the enhanced document and record management capabilities of the SharePoint 2010 implementation, you can now manage your projects and data effectively.

share point 2010 implementation allows users to put related document sets, create business specific workflows, metadata, homepage and archiving processes. So, whether your business need to manage rigid processes like regulatory submissions or deal with informal process management where teams have to merge several file types in same process, you can do all that with SharePoint 2010.

Some other features of SharePoint 2010 that will help you manage your projects include allotment of unique document id to files that make it easy to search them, easy process to rate and add notes to documents, defining rules on a folder for further routing of the document, and usage of metadata by combining structured taxonomies and keywords, among others.

Dashboards & Reports

Thanks to SharePoint 2010, you can create rich, context-driven dashboards that help you to put data and content at a place, and get an overall view of your business performance at all levels. In other words, creating business intelligence dashboards and publishing them is an easy task in share point 2010 environment. You can use the Dashboard Designer, which can be launched directly from the browser, and use it to create Key Performance Indicators (KPIs), reports, scorecards, analytic charts and grids, filters, and dashboards.

Business Process Optimization

SharePoint 2010 has a new service architecture, multi-tenant features, and other improvements that have made it capable of handling larger volumes of content and an increased number of users as compared to its earlier version. You can reduce downtime by using its enhanced recovery and backup utilities as well as its improved support for high-availability features of SQL Server. You can analyze feature usage and find misconfigurations and other problems with the help of improved logging and log analysis tools. The considerably expanded PowerShell interface will help your business handle most administrative procedures, which in turn would encourage standardization and efficiency.

share point consulting firm focused solely on SharePoint and InfoPath technologies. Our expert SharePoint consultants help organizations achieve their financial and business objectives by effective using Sharepoint implementations, SharePoint branding, Sharepoint Intranets

Converge Point is a leading SharePoint consulting firm focused solely on SharePoint and InfoPath technologies. Our expert SharePoint consultants help organizations achieve their financial and business objectives by effective using Sharepoint implementations and SharePoint branding

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