Tag Archives: requirements

A Guide to SAP Project Documentation for your SAP Implementation

A Guide to SAP Project Documentation for your SAP Implementation

To be a successful SAP Project Manager you need to understand the full lifecycle of your SAP implementation, and without prior SAP experience you will not have the benefit of other implementations, this article is a quick guide of SAP Project Documentation that forms the backbone of your SAP implementation. As with all SAP implementations it is based on the well know ASAP methodology (Accelerated SAP), so lets start there.

The basic phases of an SAP implementation start with:
Project Preperation. The documentation that needs to be created during this phase is typically. 1. The Project Plan – This obviously is the starting point for many project managers, but don’t be so eager to get the first release out, wait until all your workshops (re-engineering process flows, or documenting as-is processes) are complete. This will open your eyes to what tasks are required or need more attention for your company. A sample SAP project plan is always a good starting point and build upon that.
You will Also need a Project Charter, most project managers understand the need of a Project Charter, but be sure to base it on the SAP technical people as well as the SME’s and other business users, many SAP people see the project charter as the requirements for that project. It is also important to identify the leadership teams role throughout the project.
During the Project Prep Phase you will also need to define your SAP Landscape, this can be done by your BASIS people, but be clear to them to define the R/3, CRM, BW, SRM landscapes, and make the transport routed clear. Make sure all SAP Business Analysts sign this and fully understand the SAP landscape.
Now it’s time for your Validation team to get to work! They are responsible for the project standards, that is, how do the technical team capture requirements, how do they write the requirements in full, and how do they capture what needs to be configured. Make your validation team design the project standards for:
Trace Matrix Standard – This is the Daddy of all standards, it describes the links from the scope document (requirements list) to the functional design document to the technical design document etc. Use the standard on http://escape9-5.co.uk/asapdocs.html as a starting point if you have not seen one before.
Functional and Technical Design Standard – This describes how the business is to write their requirements in full (after capturing the scope/ requirements). It describes the detail to go to and the general information required for the business analyst to configure. The Technical Design standard, tells the business analyst how to capture the configuration completed. Very similar standards are the Function Specification and Technical Specifications, these are basically the documents for non-configuration requirements, i.e. FRICE objects, thats; forms, reports, interfaces, conversions and enhancements.

So thats Project Prep over! While the validation team are busy writing the project standards, the SAP project team can be running the business workshops to capture TO-BE business processes and requirements, these should all be documented and captured in a scope document. So now your ready for the next phase:

Project Blueprint
The project Blueprint is a description of the TO-BE SAP implementation, broken down into each module it provides detail to the leadership team of what exactly is the SAP project all about. Here’s a good sample of an SAP Blueprint

The next phase is the Realisation Phase
Your SAP team are now busy writing all there technical design documents (following the technical design doc standard of course)! While they are busy, you need to start thinking about the testing requirements, a typical document is known as the Opertational Testing Strategy. It covers the process of testing all the requirements have been setup/ configured as expected and has been tested in production like situations.
You will also need to start, if you haven’t already, you data loading strategy, how exactly are you going to convert your old business data into sap data, things like your supplier names, customers, products etc. This wuld have been thought about in your Project Charter and Project Plan, but the procedure and standards should be clearly defined.

During the next Phase Final Preperation, you need to create a Go Live and support strategy. How exactly are your users going to be supported during and after go-live. How do users request changes to functionality and how do users create authorisation requests.

If you require examples of SAP documentation to aid you, please find them on my website: SAP Project Documentation

If you need SAP advice, or consultancy please visit http://www.escape9-5.co.uk SAP Recruitment

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Warehousing Software Provide Effective IT Solutions for Your Inventory Management Needs

Warehousing Software Provide Effective IT Solutions for Your Inventory Management Needs

Choosing the best inventory software in order to manage the stocks of any business requires tracking inventory and establishing control over business operations. This translates into higher profits and higher return on investment over time. When you have the required inventory warehouse software at your disposal for the purpose of carrying out the management of your warehouse, you establish a way of knowing the levels of your present stocks. This helps you in determining what you should buy immediately and what you shouldn’t. There is a sizeable number of inventory warehouse software available in the market. All of these programs are reliable and efficient. However, every business has its specific mechanics and it is up to you to select the right software that caters to all your needs.

Choosing the best inventory entails awareness of the specific requirements of your business. When these requirements are taken into account, you must also note the limitations of your operational abilities. With this data firmly in your possession, you will be able to match your particular requirements with the features available in the inventory warehouse software.

The point to be noted here is that each inventory warehouse has its distinct features that may not be useful for each and every kind of business. In the software arena, one size does not fit all. This makes it absolutely necessary for you to choose only the best inventory software that will suit your business operations.

Inventory warehouse programs that have automated functions are efficient and extremely helpful since they automatically update the entire data as soon as a transaction takes place. Efficient warehousing does not simply mean counting stocks and ascertaining their locations. Rather, it also includes tracking sales, purchases and deliveries to and from your warehouse.

You must also keep in mind that the best inventory software should also be within your financial limit. There is no use for a great software that you know will control all your weak areas but it will be so heavily priced that you will not be able to purchase. You must select a software that you are able to buy without increasing your financial burdens.

For more information from JoshuaJones regarding warehouse inventory management software or warehouse inventory programs, visit manageitware.com


SharePoint 2007 to SharePoint 2010 Upgrade Requirements

SharePoint 2007 to SharePoint 2010 Upgrade Requirements

With the launch of SharePoint 2010, a host of new features and services are readily available to a large number of organizations. Microsoft’s new server not only facilitates key business operations but also gives a new meaning to web access. In order to take full advantage of these features and services, users must be able to meet the resource requirements for successfully completing the upgrade process. In this article, we will take a look at various hardware and software requirements for completely upgrading your SharePoint 2007 server farm to 2010.

Hardware Requirements

As with the latest trend, Microsoft is also pushing its server technologies to harness the power of 64-bit hardware. As announced, SharePoint2010 is a 64-bit server and can only be installed on machines capable of running 64 bit applications.

If you are planning an upgrade, you must have SharePoint2007 server installed on a 64-bit capable machine. If you have a 32-bit machine, you cannot perform an in-place upgrade. You must, then have new machines with appropriate hardware support and then perform upgrades in several steps to complete the process.

Operating System Requirements

Share Point 2010 runs best on 64-bit versions of Server 2008 or Server 2008 R2. If you have windows server 2003 installed on your machine, you can easily update your operating system to Windows Server 2008 provided that you have the necessary hardware support to complete this operation. However, you have sufficient number of licenses to complete this upgrade. If your current hardware does not support 64- bit operations, you can mix your hardware update with server update.

Database Requirements

Share Point 2010 Server requires you to have at least 64-bit SQL Server 2005 SP3 or SQL Server 2008 SP1 installed on your system. If you are running a previous version of the database, you must upgrade your server to meet these requirements. You can use any one of the following versions of SQL server with SharePoint 2010: Microsoft SQL Server 2008 R2, SQL Server 2008 with Service Pack 1 (SP1) and Cumulative Update 2, or SQL Server 2005 with SP3 and Cumulative Update 3.

Checks before Upgrading

You can also perform some checks before updating so that there are no errors during the final process.

STSADM.exe -o preupgradecheck

This command checks the server form for compatibility with the update process. This command lists various hardware components and software applications that are installed on the system. This tool tells you whether the server form does meet the minimum requirements criteria for upgrade to Server 2008 or Server 2008 R2. Details of web parts, custom components, current features, URL lists, database orphans, invalid configuration settings and other such details are also displayed in the detail.

This information helps you decide what is needed to complete your upgrade process. If you are using any 3rd party tools of software, you must verify their compatibility with 64-bit systems and applications before performing the upgrade.

If you are looking for easy migration of SharePoint data from 2007 – 2010, you can use the free Xavor SharePoint 2010 Migration tool which can be downloaded from this site.


SharePoint migration 2007 to 2010


What Kind of Cash Registers do I Need

What Kind of Cash Registers do I Need

The right kind of cash register largely depends on the business sector it is to be used for. The individual’s budget and the specific capabilities and features required should be the determinants of the cash register that you are willing to purchase.

Physical Requirements

Every merchant needs to have a specific cash register in accordance to the physical requirements of their business organizations.

A digital touch screen monitor, which replaces the keypad, can be a better feature as incorporated in automated cash registers. The digital monitors can actually put up the users experience a notch further, thus making their experience way better.

While they can feature any type of business, these registers are most commonly found in catering and hospitality industries. They can actually be programmed to display images as well as brief description of products.

In fact some fast food establishments as well as restaurants can actually put up a few images or brief description of products, thus making life of the client way too easier. The speed and accuracy of order taking can be significantly increased as a result.

Credit card readers/ terminals as well as digital signature capture devices can all be put back with a few additional peripheral systems.

The basic things that one needs to know about these machines, however, are that they are meant for businesses that are willing to make payments in cards and not cash.

Advanced Capability Requirements

Capable of far more than totaling up cash transactions, modern cash registers can be of various other benefits. There are a few requirements to be kept in mind before hiring a cash register. For example you can track employee coding. Employee coding is the feature by which one can actually link a specific employee to a transaction. The sales history of every employee can thus be tracked by this method. This might be an important feature in stores with large numbers of employees, who actually need to keep a track. Whereas, a one employee organization will actually be wasting resources getting such a cash register for their firm.


The merchant’s choice of a cash register will of course be influenced by its price. The basic rule for every product fits in equally well with cash registers to. The more systems and capabilities the cash register is meant to have the better will be its performance.

With products that range over a variety of prices, cash registers can be found in any price and to suit any business needs.

If you are looking for Cheap Cash Register Rental or Cash Register Rental Services in the heart of Melbourne, consider contacting the best-AAA Cash Register hire.


The Benefits of a CRM Solution

The Benefits of a CRM Solution

Over the past few years there has been a significant increase in the use of software by business to manage customer facing processes and it has rapidly moved from being a “nice to have” to being a must have for business success. (CRM) Customer Relationship Management is one piece of software which will provide a competitive advantage. But what is CRM and what benefits will it deliver?

CRM helps businesses build relationships with new customers at the same time as keeping existing customers coming back. CRM is a combination of business strategy and business processes brought together by software which, if implemented correctly, bring significant, tangible benefits to organisations.

CRM solutions will enable you to store all information about contacts, competitors and suppliers in one place. This will mean that there will be no silos of information and therefore no gaps in knowledge ensuring exceptional levels of customer service. CRM will deliver a number of benefits to organisations including:

– Reduced duplication of effort
– Enhanced employee knowledge
– Enhanced customer service
– Improved customer satisfaction
– Increased profitability

What type of company implements a CRM Solution?

In the past, implementing any kind of software solution had significant costs associated with it. However, this was because implementing a CRM solution meant that there needed to be an onsite deployment and that additional hardware needed to be purchased to accommodate it. In the early years the significant costs meant that CRM has previously only been associated with large companies. Now, the price of hardware has come down and there is another hosting alternative. CRM is now available on a hosted platform – this means that the company purchases a CRM solution which is not stored on a server on their site, but is on servers in a datacentre or in “the cloud”. This has made implementing a CRM solution much more accessible for smaller organisations as no additional hardware was required. However, the hosted and SaaS solutions are not used exclusively by organisations which have a low number of users – it is also used by larger organisations that are just starting out with CRM.

How do I choose a business partner?

When implementing a CRM solution, often the best place to start is to create a list of requirements and split the list into an essential and nice to have list. Once you have a list of defined requirements it will be easier to inform a potential partner of the deliverables of the project. When selecting a business partner the most important thing is to find a partner which you believe best understands the requirements of your organisation. It is also important to consider other customers they already have, so asking to see case studies will provide you with an insight into the quality of their work. It may also be possible to visit some of their customers so you can actually have a face to face meeting and ask questions about the company. It’s also important to consider their support network, having the right level of support when starting out with a new piece of software can be the difference between project success and failure.

Will it integrate with my ERP solution?

There are many CRM solutions which will integrate with ERP solutions, however this is not often an out of the box functionality and if you want your front and back office staff working from the same data it is essential that you make this clear from the outset of the requirements capture process.

Having a CRM system which is fully integrated will mean that both front and back office functions will be working from the same data and this will mean that there will be increased visibility across the organisation.

No matter which hosting alternative you choose and whether it integrates with your ERP solution or not, it’s clear that providing it is implemented correctly CRM will deliver significant benefits across the whole organisation.


ERP Implementation – Some Important Tips

ERP Implementation – Some Important Tips

ERP software can be described as a complete business solution for a company. The one and only goal of an Enterprise Resource Planing application is to incorporate all the systems of entering data and procedures, as related to the business processes of a company. These days every small, medium and large-sized companies are working towards increasing their existence in international market. Today, many business activities have been improved by applying software like, ERP that contains resource planning, control, inventory, management, and functional management.

Nevertheless, the next most significant action which is becoming very popular these days is ERP integration. It is next very essential phase if you are looking forward to having a full conversion. This process has become a major phase when company try to apply using Enterprise Resource Planning system programs, as single application would not be able to perform, if they are not incorporated properly.

Today ERP implementation is a significant resource for any companies and the complexes of the projects are next primary features that impacts the cost of implementations. Though different companies may implement same system in different circumstances and the same company may incorporate different software, there are some common aspects for effective mplementation despite the Enterprise Resource Planning techniques they apply or the strategies they use. A well measured execution is the only answer to the achievements of the this software. Some of the effective steps for ERP implementation are: -Project Planning: ERP execution mainly starts with project planning. Project planning includes determining project objectives, recognizing organization requirements, and calculating the work costs. -Set requirements: For obtaining appropriate outputs of an ERP software, an organization has to set the right requirements with due purposes so that it gets liable solution of the same. -Structural Design: This is the next most vital phase and should be considered very seriously. You should note that an advanced level architectural design concentrating on various aspects. -Data Accumulation: Data or information is one of the significant driving aspects of development for any business. The success of the ERP implementation extremely relies on moving the functional data and providing it to the forefront. Moreover to this, all data sections should be very carefully analyzed and then structured into excel spreadsheets. A category method must be recognized and the data must be brought into the ERP program accordingly. -Testing: After successful implementation of ERP, it is essential that the system execution team analyze all the functions to further analyze that all information are accurate and functioning properly. Function testing must be conducted with actual data to assure that the techniques will work properly. -Evaluation of software: Lastly, create a structured assessment plan which concentrates on the objectives that were set in the planning phase. A post-implementation evaluation should be done after the ERP system has been up.

Today, ERP software is as crucial to the requirements of a business. An organization cannot run smoothly without having a well-designed and properly managed ERP system. The software is a need of all modern-day companies, regardless of the size, area of features and its objectives.


What Should You Search For When Evaluating a Retail POS System

What Should You Search For When Evaluating a Retail POS System

Selecting the right retail POS system is very essential for your business. This is because a good POS system can help you to save money, increase your productivity and raise the relationships that you share with your customers. Furthermore, it can protected your business as well.

While a good online POS system can improve productivity of your business, it is essential to select it correctly. If you are fascinated in knowing about the methods that you can use for picking a POS system, reading this article would be a good idea.

Determine your Requirements First

Before you begin trying to find online POS system, it is essential that you decide your requirements first. This is because you can literally find thousands of POS system in the Internet that provides numerous features. If you are not conscious of your own requirements, odds are high that you would feel confused and in the process, waste time. So, it’s better to understand your own requirements first so that you can select a POS system accordingly.

Trust an Knowledgeable Company

Developing a retail POS system is an really complex task and needs years of dedication, solid technical knowledge and the ability of updating oneself, according to latest trends. Therefore, it is essential that you pick a company that is expert and has a proven track record. Nevertheless, avoid using experience as the sole criterion for judging a company. Be sure that the company also provides other features for example customer support, warranty protection, updates and feature enhancements.

Request for a Demo

Purchasing a POS system Malaysia is an crucial issue and consequently, it is better if you request for a demo first. Keep in mind that POS systems are costly and changing the wrong one can be a nightmarish experience. As a result, it would be a good idea to request for a demo beforehand so that there is no confusion later.

Ask about the Cost

As mentioned earlier, POS systems are of different types and therefore, it is obvious that pricings would vary greatly as well. If you have a strict budget (or even if you don’t), asking about pricing details of the POS system Malaysia would be a great idea. In general, make sure that pricing of a system justifies the features it is offering.

Know What your Customers Would like

Aside from understanding your requirements, it is also crucial to know what your customers desire. By doing this, you can understand requirements of your customers and go for a system that provides these features. The easiest way of making the most of this situation would be to offer your customers with a feedback form so that they can write down their requirements freely.

Think about these tips for deciding on the perfect POS system.

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